Process demonstration
Sam Taylor has sent six documents. Each one is read and checked, and anything missing is chased. A person approves every chaser before it goes out.
What you are looking at
I built this workflow in n8n and it read these documents once, on 23 October 2026. The checks run here in your browser on what it read, as you switch documents in and out. Nothing you switch is sent anywhere. Sam Taylor is made up and every page is marked specimen.
The documents
Switch any of them in or out of the file.
Sent by Sam
What the chaser would bring back
The checks
3 of 6 checks flagged, against a file received on 20 October 2026.
Passed
Photo ID in date
In date until 4 June 2031.
Flagged
Proof of address within three months
Dated 14 May 2026, more than three months before the file came in on 20 October 2026.
Passed
Names and addresses match
Sam Taylor at 14 Harrow Lane, Headingley, Leeds LS6 9ZZ on every document. The bank statement, September 2026 gives the name as MR S TAYLOR, matched on the initial.
Passed
Three months of statements, complete
July 2026, August 2026 and September 2026, each opening where the last closed.
Flagged
Two most recent payslips, matching the salary credits
No payslip for September 2026.
Flagged
Deposits over £5,000 explained
The transfer from J Taylor of £18,500.00 on 17 September 2026 has no explanation.
The chaser
Drafted for approval. Never sent by itself.
To Sam Taylor, waiting for approval
Hi Sam, Thank you for sending your documents through. I have been through them and need three more things before I can go any further: - a proof of address dated within the last three months, such as a utility or council tax bill. The one I have is dated 14 May 2026 - your payslip for September 2026 - a short note on the transfer from J Taylor of £18,500.00 on 17 September 2026: who it is from and what it is for Once I have these I can get everything moving. Thanks
The one page summary
For whoever picks the file up next.
- Client
- Sam Taylor
- Date of birth
- 12 March 1988
- Address
- 14 Harrow Lane, Headingley, Leeds LS6 9ZZ
- Received
- 20 October 2026
- Documents
- 6
- Income
- £2,612.40 net a month, £3,450.00 gross, from ACME LIMITED
- Status
- Waiting on 3 items
The tracker
One row per client, kept up to date as documents come in.
| Client | Received | Documents | Checks | Status |
|---|---|---|---|---|
| Sam Taylor | 20 October 2026 | 6 | 3 of 6 passed | Chaser drafted, waiting on 3 items |
- Client
- Sam Taylor
- Received
- 20 October 2026
- Documents
- 6
- Checks
- 3 of 6 passed
- Status
- Chaser drafted, waiting on 3 items
How it runs
Six steps. Read once, checked every time the file changes.
Ran once, in n8n
- 1
Documents picked up
Collected from the folder a new client's documents arrive in.
- 2
Each one read
Claude reads each document once, works out what it is and pulls out the names, dates and figures.
- 3
Every reading checked
A reading with anything missing stops the run, so nothing half read is saved.
- 4
Saved, one file each
Kept, so no document is read twice.
Runs on this page, live
- 5
Checked against the checklist
In date, names and addresses matching, statements complete, pay matching, large deposits explained.
- 6
Drafted for a person
A chaser for anything missing, a one page summary and a row in the tracker, all waiting for approval.
Wondering how this would work for your firm?
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